DODD 4000.25-1-M CE-01

Abstract

<u>APPLICABILITY AND SCOPE</u><br>This manual is applicable to all participating Component activities; such as, the Army, Navy, Air Force, Marine Corps, Coast Guard, Defense Logistics Agency, Defense Communications Agency, Defense Threat Reduction Agency, Defense Security Cooperation Agency, National Security Agency, and other activities and agencies which have agreed to participate in the system.<br>These procedures are mandatory for use by:<br>All Component requisitioners authorized to request supply support from any Component distribution system and from the GSA. <br>All contractors authorized under Component contracts to requisition Government-furnished materiel (GFM) from the Component.<br>The Component supply sources furnishing supply support to authorized requisitioners, including foreign country requisitioners participating in Foreign Military Sales (FMS), cooperative logistics supply support arrangement (CLSSA), and Military Assistance Program (MAP) Grant Aid (hereafter referred to collectively as &#8220;Security Assistance&#8221; or &#8220;SA&#8221;).<br><u>PURPOSE&#160;</u><br>This manual prescribes uniform procedures, data elements and codes, formats, forms, and time standards for the interchange of logistics information¹ relating to requisitioning, supply advice, supply status, materiel issue/receipt, lateral redistribution, and materiel return processes. The procedures govern the interchange of information for all materiel commodities (unless specifically exempted by the Deputy Under Secretary of Defense (Logistics & Materiel Readiness) (DUSD(L&MR)) between supported activities and supply control/distribution systems of the Department of Defense (DOD) and other participating Component activities. Consideration of the requirements of other functional areas (exclusive of the specific codes and procedures for accomplishment) related to requisition and issue processing are included to provide procedural clarity and/or to depict procedural interface with other standard DOD systems. The specific codes and procedures for accomplishment within these related functional areas (such as; priority designation, stock control, box marking, shipment planning, shipment documentation, communication processing, and contractor shipments) are prescribed in the applicable regulatory documents of the standard system.<br>The General Services Administration (GSA) publishes Federal Requisitioning and Issue Procedures (FEDSTRIP) under the FEDSTRIP Operating Guide² for use by Civil Agencies requisitioning from the GSA. This Guide contains the same policies, procedures, types of codes, forms, and formats as prescribed under MILSTRIP. In this respect, FEDSTRIP can be defined as an implementation of MILSTRIP for use by Civil Agencies. Civil Agencies authorized by supply support arrangement (SSA) to requisition from Military sources should conform to the provisions of the Guide.<br>¹The logistics electronic business transactions, data, and business rules prescribed in the DoD 4000.25-M (Defense Logistics Management System (DLMS)), satisfy the Federal Information Processing System (FIPS) 161-2 requirement and has been developed to replace DoD-unique transactions and requirements prescribed by this and other Defense Logistics Standard Systems (DLSS) manuals. This and other DLSS manuals will be maintained during the transition from the DLSS to the DLMS. The DLMS, rather than the DLSS, must be incorporated in the DOD logistics systems as part of ongoing modernization programs. The MILSTRIP system shall be deactivated with the DoD-wide implementation of the DLMS. Relevant MILSTRIP and policies are being incorporated into the DLMS. The primary difference, at least initially, between the DLMS and MILSTRIP is to move to variable-length standards developed by the Accredited Standards Committee X12 on Electronic Data Interchange (ASC X12) and accredited by the American National Standards Institute (ANSI) versus continuing to use the current DOD propriety eighty-position fixed-length formats.<br>² See FPMR Subchapter E, Part 101-26, Subpart 101.26.2.